Securing Dropbox: 6 Steps To Take For Safer Cloud Storage
Fonte:
http://www.makeuseof.com/tag/securing-dropbox-6-steps-to-take-for-safer-cloud-storage/If you use Dropbox, you may be in for some startling news. Despite
the fact that Dropbox was the first to bring cloud storage to the
masses, it’s widely accepted that Dropbox is no longer the best of its
class. One big drawback is that the vanilla Dropbox isn’t very secure,
which can be problematic if you’re storing private or sensitive data on
your account. But don’t give up on Dropbox yet! With a bit of effort,
you can make it more secure.
Keep in mind that this talk of security is in the context of account
security so that no one else can intercept or hack into your files. As
far as
the NSA and the PRISM project
are concerned, it’s highly doubtful that any of the following steps
will prove effective as that’s an issue more core to the Internet than
Dropbox itself.
Two-Step Authentication
Last year, Dropbox implemented the ability to use
two-factor authentication,
a type of log in method that involves more than just a password. As the
name implies, this form of log in requires at least two independent
steps to verify that you indeed have access to an account. Dropbox’s
two-step authentication requires you to enter a password, then Dropbox
sends a verification code to your phone.

To enable two-step authentication in Dropbox:
- Log into your account normally.
- Click on your account name at the top right and select Settings.
- Click on the Security tab.
- Under Account sign in, find Two-step verification and click Enable.
- Follow the instructions to set it up!
Enable Email Notifications
Email notifications can be a pain, especially when they’re sent out
more frequently than spam, but in this case I think you can make an
exception. If you enable the feature, Dropbox will shoot you an email
whenever a new device or a new app is connected to your Dropbox account.
This feature could come in handy if someone tries to tamper with your
account by making some sort of rogue connection to view or pull data.
Of course, in most cases, the one making a connection would need
permission from your account to connect in the first place, which means
they could probably disable the notifications before making their move.
However, they could always forget, which means you’ll be notified if
someone tries to do something sketchy.
Enable Selective Sync

Selective Sync is a feature of Dropbox that allows you to select
which folders you want to keep synced with your account. Sounds pretty
straightforward, right? For the most part, Selective Sync isn’t so much a
security feature as it is a convenience and organizational feature, but
it can be used to minimize exposure.
For example, say you keep your desktop, your laptop, and your tablet
synced with Dropbox. If all of your devices were 100% synced all the
time, then what would happen if your laptop or tablet were stolen? The
thief would have access to every file. However, if your laptop only
keeps a particular folder synced and your tablet only keeps a different
folder synced, the thief would only have access to whatever is kept
synced on that device.
Combining the Selective Sync feature with the Unlink Device feature
(mentioned below), you can minimize accidental exposure of files in
these kinds of situations.
Unlink Extraneous Devices and Apps

Whenever a device or app makes a connection to your account, Dropbox tracks it. Under the
Security tab of the
Settings page,
you can view a list of all devices and apps that currently have
permission to access your Dropbox account. This is, of course, very
useful when you want to cut off someone’s access since they can’t
reconnect without your account credentials.
This can come in handy with Selective Sync. Say your laptop syncs
with a particularly sensitive folder but it was stolen while you were in
the café bathroom. You could drive home, log onto Dropbox, and unlink
your laptop from your account, which cuts off the thief from accessing
any more data. They’ll still have whatever local files are on the
laptop, but at least you can cut your losses here.
Use an Encryption App

Perhaps the strongest way to improve your Dropbox account’s security
is to start using a third-party encryption app. What’s that, you ask?
It’s a program that will keep your files encrypted on the fly without
requiring you to do much of anything. Encryption is good because even if
someone happens to intercept or hack into your account, they’ll still
need to decrypt the files which won’t be too easy.
Fortunately, you have a few options to choose from.
BoxCryptor (
our review) might be the most well-known for Dropbox, but
Viivo is an alternative that looks good. A more general encryption solution that works well with Dropbox is
TrueCrypt,
though it has a bit of a steeper learning curve than the previous two
apps. However, once you learn it, you’ll find that it’s pretty powerful.
Check out
our TrueCrypt guide if you want to delve deeper.
Use a Stronger Password

We’ve all heard it time and time again, but the safest practice still
remains to use unique passwords for all of your accounts and to make
sure those passwords are strong. Dropbox is no exception. In fact, using
a universal and stagnant password is one of the most
common security mistakes you could make and you leave yourself vulnerable by doing so.
Conclusion
Again, Dropbox isn’t the
most secure cloud storage service out there. We’ve written about
secure alternatives to Dropbox
before, but for those of you who wish to stay with Dropbox for whatever
reason (I’m still a Dropbox user), the tips above will help you
maximize your account’s security. In the future, we can only hope that
Dropbox continues to implement increased security measures.
- - -
TrueCrypt User’s Guide : Secure Your Private Files
Fonte:
http://www.makeuseof.com/tag/download-lockdown-secure-your-files-with-truecrypt/
To really keep your data safe, you need to encrypt it. Not sure how
to start? You need to read our TrueCrypt user manual by Lachlan Roy, and
learn how to use TrueCrypt encryption software.
Encryption is used all the time, often without you even realising it.
Whenever you buy something online and make a transaction, all your
details are heavily encrypted until they reach the other end, making
sure that no third party could be listening in. If you use instant
messaging programs it is possible to create an encryption tunnel to
ensure that only you and the person you’re talking to can see the
messages.
Enjoy!
§1–Introduction
§2–What is encryption?
§3–What is TrueCrypt?
§4–Installing and Using TrueCrypt
§5–Other Good Security Habits
§6–Conclusion
1. Introduction
The Changing Laptop Market
Your laptop has been stolen.
You left it there for just a second and there were plenty of people
around, but you came back and it was gone. It takes a moment to sink in.
It’s
gone.
First comes the initial shock, then the disbelief. Maybe I just put
it down by the chair so that it was out of the way… Nope. It’s not there
either. It’s been taken.
“Damn”, you think. “I’m not getting that back.” But it’s not that bad. It was an old laptop, faithful but due for retirement.
But then it hits you.
My email account.
My bank details.
My personal details, and the details of all my friends and family.
The financial reports for my business.
The pictures of my family.
I’ve got them all backed up, but that’s not the problem here. They’re
out there in the wild, now. Who knows where they could end up and who
could see them? Who knows how that information could be exploited? What
am I going to do?
The world shrinks around you as you realise the enormity of what has just happened. If only you’d encrypted your data.
2. What is encryption?
Encryption is the process of protecting data by using an algorithm to
scramble it. The data is unintelligible, undetectable, unreadable and
irretrievable unless a key is used to reverse the encryption, or
decrypt, the data.
Encryption is used all the time, often without you even realising it.
Whenever you buy something online and make a transaction, all your
details are heavily encrypted until they reach the other end, making
sure that no third party could be listening in. If you use instant
messaging programs it is possible to create an encryption tunnel to
ensure that only you and the person you’re talking to can see the
messages.
In this manual we’ll be talking about local file encryption – that
is, encrypting files on a hard drive (or encrypting the entire hard
drive; more on that later). The files are safe as long as they are kept
in the encrypted area.
2.1 What do I need encryption for?
If you have files that you don’t want (or can’t afford) anyone else
to see, then you have a use for file encryption. Its entire purpose is
to keep files hidden and safe.
2.2 Advantages of encryption
The biggest advantage of encrypting your files is the knowledge that
your data will be safe if your computer is stolen. As soon as your
computer is turned off you’ll know that all your files are inaccessible,
and may in fact be locked earlier depending on the type and level of
encryption that you use (more on that later).
When you sell your computer (or dispose of it by other means), it’s
always a good idea to make sure that your data is securely erased to
prevent the recovery of deleted files by whoever comes across the
computer next.
The great thing about data encryption is that, without the key for
decryption, the data appears as random noise. Unless the person happens
to know the decryption key (which is highly unlikely), you might as well
have already securely erased the drive.
2.3 Disadvantages of encryption
Unfortunately, encryption’s strength is also its weakness. Encryption
is great at keeping people without the decryption key out. The problem:
if you’ve forgotten the password that includes you too. Once that data
is encrypted and you lose the key you might as well have securely
deleted the files, and you’re not getting them back.
While it’s nowhere as dire as losing the files forever, another
disadvantage of encryption is that you will lose some read/write
performance when working with encrypted files (that is, opening files,
saving them and/or moving them around). While this decrease is
imperceptible when working with a few small files, working with
thousands of tiny files or a few really big ones will take significantly
longer as each file is decrypted before it can be used.
Thankfully, TrueCrypt supports parallelization (splitting data
between the multiple cores of most recent processors), which means that
in even these circumstances the drops in performance are minimized.
3. What is TrueCrypt?
TrueCrypt is a free, cross-platform program (meaning that it works in
Windows, Mac OS X and Linux distributions including Ubuntu) that you
can use to encrypt your data. It is classified as „On The Fly
Encryption’ (OTFE) software, which basically means that it encrypts and
decrypts files as you access and modify them and that all files within
the area of encryption are available as soon as you enter the key.
3.1 Different types of encryption
There are three main types of encryption, each with a different level
of technical difficulty to implement and with its own advantages and
disadvantages. We’ll be taking a look at each of them and eventually
finding out how to set each one up.
3.2 Virtual encrypted disk
The virtual encrypted disk (VED) is the quickest and easiest type of
encryption to set up. It works by creating a file of a specified size
that can then be mounted. Basically, it acts just like an external hard
drive. When you unmount the VED the files inside are invisible – only
the VED file itself is visible and appears as random data when analysed
at the hardware level.
Using a virtual encrypted disk has a couple of downsides. The first
is that, because the file is its own discrete file that is stored in a
folder like any other file, it can be quite conspicuous and stand out
easily. It is also easy to accidentally delete the file and all the
files in it. However, being a separate file also has the advantage that
it can be moved around easily.
The other main disadvantage of a virtual encryption disk is that you
must choose how large you want it to be when you create the file. This
file cannot be resized easily and takes up the entire amount of space
straight away, which can be troublesome if you make it too big or too
small to begin with. Too large, and you’ll be wasting hard drive space;
too small, and you’ll run out of room when you go to store more
documents.
If you’re using Windows it’s possible to create a dynamic VED; that
is, one that starts small and only increases in size as you add files to
it. However, a dynamic VED is much slower than a standard one, is no
longer cross-platform and is a lot easier to detect than it would be
otherwise.
3.3 Partition/drive encryption
Partition/drive encryption covers an entire drive (or one of its
partitions, if your drive happens to be divided up). It’s a little more
complicated to set up than a VED, but it has its own rewards. For
example, as the encryption covers the entire hard drive it is arguably
less conspicuous while casually browsing files, and it is a lot harder
to accidentally delete your important files. You also don’t need to
worry about the size of a virtual drive, as the entire partition is
encrypted.
The big downfall of encrypting the entire drive is that it takes a
very long time to set up, mainly because TrueCrypt has to create random
data and write it to the entire hard drive. The other thing to bear in
mind is that because you’re encrypting the whole drive you won’t be able
to use any of it without the key. If you lose your password then you
won’t be able to use the drive without losing everything.
3.4 System encryption
The last main form of encryption goes one step further than
encrypting your data – it encrypts the entire operating system and all
the data on that partition with it, requiring you to enter your password
before you get to the operating system (this is known as pre-boot
authentication). However, this particular type of encryption through
TrueCrypt is only compatible with Windows. Never fear, though! Mac OS X
and most Linux distributions have some form of system encryption built
in to the operating system itself, so they just require you to turn it
on in the system preferences.
System encryption is the most secure, but it also has the most at
stake. If you lose your password, you’ll not only lose access to your
encrypted data, but to your applications and the rest of your computer,
too. This is fine if you have another operating system on a separate
drive or partition to fall back on (or if you have a Linux Live CD), but
if you don’t you’ll be stuck without your computer. Either way you’ll
be forced to erase everything on the drive and reinstall everything from
scratch.
This isn’t a problem so long as you write down your password in a
couple of places so that you don’t forget it, but it’s definitely worth
bearing in mind.
The other thing to take into account is that encrypting the operating
system is by far the most complex encryption type so will take a lot
longer than the others to set up and is more likely to have something go
wrong. This would most likely entail the TrueCrypt Boot Loader (which
comes up before you boot Windows and is where you enter your password to
decrypt the system) becoming damaged and failing to load (and locking
you out of the system).
With this in mind TrueCrypt requires you to create a rescue disc that
you can use to decrypt your installation in case something goes wrong.
3.5 Which type of encryption is best for me?
The vast majority of users will want to use either the virtual
encrypted disk or encrypt a whole drive or partition. Which one is
“better” depends on how much you want to encrypt. If you only have a
couple of GB or less of sensitive data there’s little point in
encrypting an entire drive, especially as it makes it a lot harder to
move the encrypted data around.
There are very few scenarios in which encrypting the entire operating
system is the recommended choice, considering the number of things that
could go wrong and the consequences if the password is lost. If you’re
working with data sensitive enough to require the entire operating
system to be encrypted then the chances are you aren’t setting it up
yourself.
To summarise: you’re probably best off using a virtual encrypted disk
unless you either have a lot of sensitive data or a very small
drive/partition, in which case you might as well encrypt the whole
thing.
4. Installing and Using TrueCrypt
4.1 Downloading TrueCrypt
The first thing you’ll want to do is go to the TrueCrypt download page at
http://www.truecrypt.org/downloads, and choose the download for the operating system that you’re using.
Each platform has a slightly different installer. For Windows you
download an .exe file that is the actual installer. For OS X you
download a .dmg image file that you mount to reveal the installer file
(which is a .pkg file). For Linux you need to choose either the 32-bit
or 64-bit version (if you don’t know what this is, download the 32-bit
one). This will download a .tar.gz file (which is just like a .zip file)
which contains the installer file which you can extract and then run.
4.2 Installing TrueCrypt
The process of installing TrueCrypt is very similar for Windows and
OS X and is just a case of following the instructions on each screen.
It’s just like installing any other application, so you shouldn’t have
any problems.
If you’re using Linux then the process is a little different, but it
is still very straightforward. Once you’ve extracted the installer
somewhere (your desktop, for example), you’ll see this:
When you double click on it, you’ll be met with this dialog box:
Obviously you want to run it, so click on “Run”.
After that you’ll be met with a black and white installer that looks like this:
Just follow the prompts as you would with a normal installer. The
only thing that needs mentioning is that you’ll see this and probably
get confused for a second:
Relax, it’s not uninstalling the program as soon as you’ve installed
it! That’s just telling you what you need to do if you want to uninstall
TrueCrypt later. Click okay and then you’ll see this, which shows that
you’ve installed TrueCrypt properly:
That’s it! You can find TrueCrypt in the Applications menu under Accessories:
4.3 Creating a virtual encrypted disk
Regardless of what platform you’re using, when you open up TrueCrypt
for the first time you’ll see this window (although in Ubuntu and Mac OS
X the drives are simply numbers and not drive letters like they are
here):
The first thing we want to do is create a new Virtual Encryption
Disk, so we’ll click on “Create Volume”. This will start the TrueCrypt
Volume Creation Wizard, which will guide us through the steps we need to
create the VED.
The wizard looks like this:
We want to create an encrypted file container, so we’ll select this
option and then click on “Next”. Then we’ll make sure that “Standard
Truecrypt volume” is selected and then click on “Next” again.
It is possible to create a hidden TrueCrypt volume but there are very
few reasons why you would want to make one (that is, unless you’re
likely to be subject to extortion for the files you’re hiding!). If you
want to know more you can read the documentation for hidden volumes on
the
TrueCrypt website.
Next we’re asked to select a location and a name for the VED. Here
I’ve called it “Virtual Encryption Disk” and just stored it in the “My
Documents” folder. Then it’s time to click “Next” again!
We don’t need to worry about any of the encryption options – even the
defaults are plenty secure enough for our needs! The defaults should be
“AES” and “RIPEMD-160” for the respective drop down menus, but it
doesn’t really matter either way. To the next step!
Now we’re going to choose how much space we want to allocate to our VED. I’ve chosen to give 250MB to this one:
After clicking on “Next” yet again, it’s time to choose the password
for our VED. The length our password needs to be depends on how secure
we need to be, but we need to be able to remember it! I’ve chosen a 9
character complex password (more on that later), which should be more
than secure enough for the data that I’ll be storing in it.
An error will pop up if the password is less than 20 characters long; don’t worry about it, and just continue. Onwards!
The next screen is where we format the volume and generate the
encryption keys for the VED. TrueCrypt uses the movement of our mouse to
help increase the cryptographic strength of the keys, so make sure to
move your mouse randomly over the window for a while before clicking on
“Format”. When it’s finished you’ll see this dialog box pop up:
That’s it! Your VED is ready to go. The next step is to mount it, but we’ll talk about that a bit later on.
4.4 Encrypting a drive or partition
Just like creating a VED, the first step is to click on “New Volume”
in the main TrueCrypt window. However, instead of selecting “Create an
encrypted file container”, we’ll be selecting “Encrypt a non-system
partition/drive” before clicking on the “Next” button.
While it’s possible to create a hidden volume, we’ll just be making a
standard encrypted volume this time. Make sure “Standard TrueCrypt
volume” is selected and then click on “Next” again.
Now we need to choose the partition that we wish to format. I have a
virtual drive that I created for this example, so I’ll select that:
After that we need to choose how we create the volume. This basically
boils down to whether you already have data on the drive that you want
to encrypt or whether it’s been freshly made. I’ve already got some
files on this partition, so I’ve selected the “Encrypt partition in
place” option.
Next up is to choose the encryption options. Just like with the VED
we don’t really need to change any of these settings since they’ll be
more than secure enough for what we’re using them for. Just click “Next”
to move on.
Now it’s time to choose a new password. Again, there’s no point in
having a ridiculously long password if you can’t remember it (more on
that in the „Selecting good passwords’ section below). Once you’ve
entered and confirmed a password, click on “Next” again.
Here we’re generating the keys for the encryption. Moving the mouse
randomly in the window makes the keys stronger, so make sure to do that
before clicking “Next”!
If there’s data that you’ve deleted from the drive that you want to
be unrecoverable, you’ll want to choose a wipe mode that overwrites the
raw data. In this case there’s nothing to overwrite so I’ll choose the
option with no overwriting, but if there’s data you want to hide then
you’ll probably want to choose the 3-pass option. There are also 7-pass
and 35-pass options but these would take far too long to be worthwhile.
Now we’re up to the final stage – just hit “Encrypt”! You’ll get a
dialog box that reminds you that you won’t be able to access the data at
all until the entire drive has finished encrypting. There’s also a
warning that if your computer shuts down for any reason without giving
it a chance to pause then you’ll almost certainly corrupt some of the
data that you’re copying over (if you are). Even if you’re not, you’ll
also have to start the encryption process again from scratch.
Go get a cup of coffee – this is going to take a while. Once you’ve
finished encrypting the drive you’ll have a few more dialog boxes pop up
to give you some important instructions with regard to mounting the
drive.
Once you’ve taken those on board, you’ll be greeted with the last window:
4.5 Mounting and dismounting encrypted disks
Mounting an encrypted disk is fairly straightforward. First we’ll
look at mounting a VED. In the main window we’ll click on “Select File…”
and select the VED that we created earlier. We’re then asked to enter
the password for the archive. It’ll look a little like this:
That’s it! Once we enter the password and click “OK”, the drive will be mounted and will look just like any other hard drive:
Mounting an encrypted partition is even easier – all we need to do is
click on “Auto- Mount Devices” at the bottom of the window, which will
give us a dialog box to enter in the password of the encrypted
partition. When we click “OK” it’ll be mounted as a drive in the same
way as the VED:
When you’re finished working with the files, just go back to the main TrueCrypt window and click on “Dismount All”.
5. Other Good Security Habits
5.1 Selecting good passwords
It’s very important that you choose good passwords to keep everything
secure. There are a few things to keep in mind when selecting passwords
to use. The first thing may seem obvious, but it needs to be said: make
sure you use different passwords for everything! It doesn’t matter how
secure your password is; if you use the same password for everything and
somebody manages to learn it, they’ll have access to your entire
digital life. That’s not fun.
Secondly, your password actually needs to be secure. Setting your
password as “password” or the name of your cat may be easy to remember,
but they’re also the first things that somebody trying to access your
data is going to try.
A good password is one that is easy to remember but hard to guess or crack. This means that you can one of two routes:
• Go for a really, really long password. For example, the password
“TheRainInSpainStaysMainlyInThePlain” is 35 characters long – long
enough that no hacker is going to be able to figure it out and trying to
crack it by brute force (using a computer to go through all the
possible combinations) would take far too long. The only problem is that
some websites or programs may set a limit to how many characters you
can use.
• Go for a complex password. These should still contain at least 8
characters but includes upper and lower case characters, numbers and
symbols to make the number of possible combinations for a shorter
password much larger. “nES+=3ux” is an example of a complex password.
I personally prefer the complex route, as it’s faster to type. “But
Lachlan!” I hear you say, “How am I ever going to come up with a random
password with symbols and numbers in it, let alone remember it?”
When I need a new password I’ll usually come up with a sentence that
is easy to remember, for example “All for one and one for all”. Then
I’ll take the first letter of each word – “afoaofa”. Right now it’s not a
complex password, but we’ll get there.
Next we can change the “a” for “and” to an “&” sign. This gives
us “afo&ofa”. Now we need a number or two. The number 4 looks like
an upper case “A”, so we can change one of them out, and we can change
the word “one” for “1”. Doing that we end up with “afo&1f4”.
Starting to look better, isn’t it?
If we make the first “a” a capital (like at the start of sentence),
and add in a couple of punctuation marks at the start and end of the
password we end up with something like “!Afo&1f4?”. Have fun trying
to crack that! It’s still pretty easy to remember, though:
All for one and one for all -> !Afo&1f4?
If you’re not feeling particularly creative you can always use an online password generator; I’ve personally found
pctools.com’s password generator
to be the best. Regardless of what password you use or how you come up
with it, it’s a good idea to test the strength of your password;
passwordmeter.com is great for that.
5.2 Locking your computer and logging out of services
It goes without saying that a password is pointless if it’s not being
used. Your computer may be protected by an awesome password that stops
people from logging in. But what happens if you log in and then walk
away for your computer for a while? Anybody could sit down and get at
any of your files (unless you’ve got them in a virtual encrypted disk,
that is!)
The quick and easy solution to this is to lock your computer whenever
you leave it and go elsewhere. If you use Windows you can press the
“Windows” key + L to lock your screen; if you’re using Ubuntu, you can
press “Ctrl”+“Alt”+L.
If you’re using a Mac there’s no keyboard shortcut, but it’s still
possible to lock your screen. There are a couple of ways you can do
this:
5.3 Screensaver Lock
Simply go to System Preferences, click on “Security”, then select the
first option: “Require password after sleep or screen saver begins”.
You can select a period of time before the password is required ranging
from an immediate lock up to 4 hours. If you want to lock the screen
quickly you can then set one of your “hot corners” to start your
screensaver. The setting for this is under “Exposé” in System
Preferences.
5.4 Login Window
Alternatively, you can go to System Preferences and then click on
“Accounts”. Next, select “Login Options” towards the bottom of the
window and select “Show fast user switching menu”. This puts an icon or
your username in the menu bar. You can click on this and then click on
“Login Window…” to lock your screen.
You can also set the screen to lock after coming out of the
screensaver on the other operating systems – the option is usually under
the screensaver settings.
This is all well and good if you’re using your own computer, but what if you’re using a friend’s computer, or a public one?
Just make sure that you don’t tell the browser to remember any of
your passwords and that you log out when you’re finished. That way
there’s no chance that somebody can get access to your data without you
knowing about it!
6. Conclusion
Your laptop has been stolen.
You left it there for just a second and there were plenty of people
around, but you came back and it was gone. It takes a moment to sink in.
It’s
gone.
First comes the initial shock, then the disbelief. Maybe I just put
it down by the chair so that it was out of the way… Nope. It’s not there
either. It’s been taken.
“Damn”, you think. “I’m not getting that back.” But it’s not that bad. It was an old laptop, faithful but due for retirement.
But then it hits you.
My email account.
My bank details.
My personal details, and the details of all my friends and family.
The financial reports for my business.
The pictures of my family.
I’ve got them all backed up, but that’s not the problem here. They’re
out there in the wild, now. Who knows where they could end up and who
could see them? Who knows how that information could be exploited?
But hang on a second. All my business files are in a virtual
encrypted disk and the rest is on the second partition that I encrypted,
and I locked my screen before I put it down. Even if they do manage to
get past my 15 character complex password, they’re not going to be able
to get at my personal data.
I guess it’s not so bad after all.
Thank goodness I encrypted my data!
Additional Reading